Grow more.
Admin less.
HortiOwl runs your quotes, orders, stock, and invoicing — in the office, at the till, and online — so you can spend less time at a desk and more time in the growing environment.
Everything your horticultural business needs
Purpose-built for the trade — not adapted from generic business software.
Quote, convert, and track every order from enquiry to delivery.
- Lead & enquiry capture, converted to customers in one click
- Itemised professional quotes with expiry dates
- One-click quote → sales order conversion
- Full order lifecycle: pending → confirmed → picking → dispatched → delivered
- Weekly delivery schedule, searchable by name, postcode or phone
- Payment recording with auto-calculated outstanding balances
- Credit & debit notes with reason codes
Your full catalogue plus batch-tracked stock across sites — Plant-Passport compliant by default.
- Full catalogue: categories, subcategories, images and units of measure
- EAN barcode generation for products and batches
- Three-state stock model: saleable, growing, and reserved
- Multi-site inventory across greenhouses, fields and retail
- Batch / lot tracking from supplier to customer
- UK Plant Passport capture with Defra-inspection-ready batch cards
- Low-stock alert emails against reorder thresholds
- Full stock audit trail — every movement logged with user and time
A built-in shop-floor till that shares the same stock and accounts — no separate system to reconcile.
- Fast built-in till for the shop floor
- Card payments via Stripe card readers, plus cash
- Every sale draws from the same live stock — no separate POS to reconcile
- Till sessions with opening float and end-of-day Z-report
- Cash variance reconciled automatically on close
- Permission-controlled refunds and per-line discounts
Your own branded shop — retail and wholesale — orders straight into your queue.
- Branded public storefront at your own web address
- Live stock-band availability (in / low / out) — never exposes exact counts
- Online orders drop into a review queue for your team to accept
- Customer accounts with full order history and saved details
- Wishlists, search, filtering, and care-guide & About-us pages
- Dedicated wholesale trade mode with fast tray-by-tray ordering
- CC / Danish trolley capacity calculator for accurate trade deliveries
- Postcode-zoned delivery pricing with free-delivery thresholds
HMRC-compliant VAT invoices and clean exports to your accounts package.
- Auto-generated VAT invoices from delivered orders
- UK VAT handled per line
- Dual-address PDF layout (deliver-to and invoice-to)
- Overdue invoice reminders with one-click chase emails
- Multi-currency invoicing with rate snapshots per quote
- Accounts CSV export for Sage 50, Xero and QuickBooks
A live picking board, exception handling, and labels that print themselves.
- Live kanban board: to pick → picking → ready → dispatched
- Picking sessions with FIFO / FEFO auto-allocation
- Picking exceptions for damaged, missing or short-picked stock
- Picking lists and driver-ready delivery notes
- Purchase orders, call-offs and Goods Received Notes with traceability
- EAN label printing for products, batches, shelves and deliveries
Know your numbers, control access, and run it all from your phone.
- Sales KPI dashboard: revenue, top customers, best & worst sellers, trends
- Four-role access control (Admin, Supervisor, Sales/GRN, Staff)
- Multi-user tenancy with every action logged by user
- Installable mobile PWA with offline-capable stock and sales flow
- Your data stays in the UK, GDPR by design
Quote, convert, and track every order from enquiry to delivery.
- Lead & enquiry capture, converted to customers in one click
- Itemised professional quotes with expiry dates
- One-click quote → sales order conversion
- Full order lifecycle: pending → confirmed → picking → dispatched → delivered
- Weekly delivery schedule, searchable by name, postcode or phone
- Payment recording with auto-calculated outstanding balances
- Credit & debit notes with reason codes
Your full catalogue plus batch-tracked stock across sites — Plant-Passport compliant by default.
- Full catalogue: categories, subcategories, images and units of measure
- EAN barcode generation for products and batches
- Three-state stock model: saleable, growing, and reserved
- Multi-site inventory across greenhouses, fields and retail
- Batch / lot tracking from supplier to customer
- UK Plant Passport capture with Defra-inspection-ready batch cards
- Low-stock alert emails against reorder thresholds
- Full stock audit trail — every movement logged with user and time
A built-in shop-floor till that shares the same stock and accounts — no separate system to reconcile.
- Fast built-in till for the shop floor
- Card payments via Stripe card readers, plus cash
- Every sale draws from the same live stock — no separate POS to reconcile
- Till sessions with opening float and end-of-day Z-report
- Cash variance reconciled automatically on close
- Permission-controlled refunds and per-line discounts
Your own branded shop — retail and wholesale — orders straight into your queue.
- Branded public storefront at your own web address
- Live stock-band availability (in / low / out) — never exposes exact counts
- Online orders drop into a review queue for your team to accept
- Customer accounts with full order history and saved details
- Wishlists, search, filtering, and care-guide & About-us pages
- Dedicated wholesale trade mode with fast tray-by-tray ordering
- CC / Danish trolley capacity calculator for accurate trade deliveries
- Postcode-zoned delivery pricing with free-delivery thresholds
HMRC-compliant VAT invoices and clean exports to your accounts package.
- Auto-generated VAT invoices from delivered orders
- UK VAT handled per line
- Dual-address PDF layout (deliver-to and invoice-to)
- Overdue invoice reminders with one-click chase emails
- Multi-currency invoicing with rate snapshots per quote
- Accounts CSV export for Sage 50, Xero and QuickBooks
A live picking board, exception handling, and labels that print themselves.
- Live kanban board: to pick → picking → ready → dispatched
- Picking sessions with FIFO / FEFO auto-allocation
- Picking exceptions for damaged, missing or short-picked stock
- Picking lists and driver-ready delivery notes
- Purchase orders, call-offs and Goods Received Notes with traceability
- EAN label printing for products, batches, shelves and deliveries
Know your numbers, control access, and run it all from your phone.
- Sales KPI dashboard: revenue, top customers, best & worst sellers, trends
- Four-role access control (Admin, Supervisor, Sales/GRN, Staff)
- Multi-user tenancy with every action logged by user
- Installable mobile PWA with offline-capable stock and sales flow
- Your data stays in the UK, GDPR by design
See it in action
A real look at the platform — office, storefront, and shop floor.
Your own online webstore
Turn your catalogue into a branded storefront with live availability and online ordering — retail and wholesale — with every order dropping straight into your queue.
Your whole catalogue, under control
Thousands of lines with categories, sizing, pricing, stock and plant-care data — searchable, filterable, and exportable in a click.
Run it from the shop floor
Scan, look up stock, and take sales from your phone with the installable mobile app — no laptop required.
Built for the trade — and built to last
Garden centres answer to HMRC, Defra, and their customers — and can’t afford software tied to one ageing back-office PC. HortiOwl handles all of it.
HMRC and Defra in one place
Garden centres carry two overlapping record-keeping duties: HMRC’s seven-year invoice and trading-records trail, and Defra Plant Health’s plant-passport audit trail. HortiOwl keeps both on the same record for the full retention period — one place, one search, when an inspector or accountant asks.
GDPR without the headache
When a customer asks what data you hold about them, an admin generates the full record in one click — every quote, order, invoice, picking list, and delivery note bundled into a single file. No email to support, no waiting, no spreadsheets.
Cloud-native — never tied to one machine
Nothing to install and no server humming in the back office. Updates and backups happen automatically — there’s never a version to chase or a backup to remember to run. Log in from any device, and if a computer breaks or is stolen you simply carry on from the next one with nothing lost.
Register your interest
If you run a UK garden centre or nursery and would like to see HortiOwl in action, get in touch — or book a demo.