Grow more.
Admin less.
HortiOwl handles your quotes, orders, stock, and invoicing — so you can spend less time at a desk and more time in the growing environment.
Everything your garden business needs
Purpose-built for nurseries and garden centres — not adapted from generic business software.
Quotes & Sales Orders
Create itemised quotes, convert accepted quotes into sales orders in one click, and track every order from raised through to delivered.
Batch Inventory & Multi-Site
Track plant batches from propagation to sale across multiple sites. Thirteen plant types — from seeds and bulbs through perennials, conifers, and aquatics — each with its own grading. Three-state stock model: saleable, growing, and reserved.
Invoicing with UK VAT
Generate VAT invoices from delivered orders with automatic per-line VAT calculation. Multi-currency support and credit note management.
Purchase Orders & GRN
Raise purchase orders against your supplier catalogue, receive stock via Goods Received Notes, and create batches with full supplier traceability.
Warehouse & Fulfilment
A live kanban board grouping orders by status — To Pick, Picking, Ready to Dispatch, Dispatched. Picking lists, delivery notes, and label printing included.
Documents & Accounts Export
PDF and Word exports for quotes, invoices, and delivery notes. CSV exports formatted for Sage 50, Xero, or QuickBooks.
Plant Passports & Traceability
Capture supplier certificate details from PO through to GRN and onto the batch. UK Plant Passport rows render automatically on every relevant document, and each batch carries a Defra-inspection-ready summary card showing certificate, origin, and lot details at a glance.
Sales Reports & KPIs
Headline revenue, top customers and products, quote conversion, seasonal trends, overdue invoices, and credit-note quality — all in one dashboard.
Mobile-Ready & Multi-Currency
Installable PWA with a dedicated mobile flow for stock, sales, lookup and goods-in. Per-customer price lists and currency snapshots for international growers.
Built for compliance — not just for show
Garden centres carry obligations to HMRC, Defra, and your customers. HortiOwl is set up to make all three easy.
HMRC and Defra in one place
Garden centres carry two overlapping record-keeping duties: HMRC’s seven-year invoice and trading-records trail, and Defra Plant Health’s plant-passport audit trail. HortiOwl keeps both on the same record for the full retention period — one place, one search, when an inspector or accountant asks.
GDPR without the headache
When a customer asks what data you hold about them, an admin generates the full record in one click — every quote, order, invoice, picking list, and delivery note bundled into a single file. No email to support, no waiting, no spreadsheets.
How it works
From catalogue to cash in three steps.
Add your products
Build your catalogue of plants, materials, hardscape, and services with pricing and VAT rates.
Quote & sell
Create quotes for customers, convert to sales orders, and track fulfilment with batch allocation.
Invoice & get paid
Generate professional invoices with per-line VAT breakdown. Download PDFs or send directly to customers.
Register your interest
If you run a UK garden centre or nursery and would like to see HortiOwl in action, get in touch — or book a demo.